Integrating InPost with Avocado Shipping – how to link your ERP system with e-commerce logistics?

What is the InPost integration with Avocado Shipping?

The integration of InPost with Avocado Shipping combines InPost’s logistics services with the app developed by YOSI.PL, which enables the processing of parcels via ERP systems, online shops and marketplaces. Avocado Shipping acts as a unified interface for managing the logistics process. The system retrieves data from sales documents or orders, forwards it to the logistics provider, generates a consignment note and downloads a label in accordance with InPost’s requirements.

The integration covers the most important aspects InPost services, namely Paczkomat and courier deliveries. In certain scenarios, InPost parcels can also be handled via a broker within the app. This is convenient if a company uses multiple logistics providers and wishes to manage them all from a single platform.

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Which ERP systems and e-commerce platforms are compatible with the module?

Avocado Shipping integrates with ERP systems, e-commerce platforms and marketplaces, from which it can retrieve the data required to create InPost consignments.

The leading ERP systems and business solutions are:

• Comarch ERP Optima,

• Comarch ERP XL,

• Comarch ERP Altum,

• Subiekt GT,

• Nexo sales assistant,

• Asseco WAPRO,

• Enova365,

• SAP Business One.

In the context of online sales, the integration can handle data from sources such as:

• PrestaShop,

• WooCommerce,

• Magento 2.0,

• Shoper,

• other online shops and e-commerce platforms.

How do I set up the integration using Web API keys?

The integration of Avocado Shipping with InPost is configured via Web API, API keys, specifying the correct database and setting up the procedures responsible for creating shipments. The configuration requires access to the source system, the Avocado Shipping app and the authorisation details of the logistics operator or broker. The implementation should be carried out by a technical specialist, as it involves not only installing the module but also working with an SQL database.

Guide to integrating InPost with Avocado

1. Set up an ERP or e-commerce environment.

2. Install the Avocado Shipping module.

3. Generate API keys for InPost or your courier provider.

4. Enter your authorisation details in the freight forwarding configuration.

5. Specify the SQL database from which the documents are to be retrieved.

6. Configure the database procedures responsible for dispatches.

7. Try creating a consignment and downloading a label.

8. Check compliance with the GDPR and personal data protection rules.

How does two-way synchronisation of logistics data work?

Two-way data synchronisation in Avocado Shipping works as follows: The ERP system sends data to InPost and then receives the consignment note number, the parcel status and logistics information returned by the operator.

The process usually begins with a sales or stock document. The data may come from, amongst other sources, a sales invoice (FS), a receipt (PA), an external goods issue note (WZ), an order from an e-commerce platform, or a marketplace order. Based on these documents The app generates shipping details and then sends them to InPost, where the consignment is prepared and the consignment note number is issued.

On the ERP side, the consignment note number may be automatically saved in the document’s attributes. This is very important for managing document workflows – staff can see which documents have already been assigned to a consignment and which still require processing. Two-way integration supports the digitisation of processes, as it eliminates the need to update data manually across several systems.

How does the automation of waybill and label generation work?

Automation of waybill generation involves creating InPost parcels based on data retrieved directly from an ERP system, an online shop or a marketplace. Once a document has been selected or an automatic rule triggered, Avocado Shipping generates a consignment, retrieves the waybill and provides a printable label. Shipping labels are downloaded online directly from InPost’s servers, ensuring they comply with the operator’s current guidelines.

For InPost Parcel Lockers, the dimensions A, B and C are important. For courier services, standard parcels can be handled, and, depending on the services available, express or other courier options may also be offered. The system therefore allows tailor the dispatch method to the type of goods, the sales channel and the customer’s requirements.

How does the system manage parcel statuses and customer notifications?

Avocado Shipping can manage parcel statuses by tracking InPost parcels and forwarding delivery status information to the ERP system or the end customer. Parcel statuses are visible directly within the system, which makes it easier to monitor orders and manage logistics. Staff do not need to log in separately to the carrier’s Customer Portal to check whether a parcel has been dispatched, delivered or is awaiting collection.

The system can use a change in status as a trigger for communication. For example, once a parcel has been dispatched, the customer receives an email containing the waybill number, and when the delivery status changes, a notification may be sent via the app, by text message or by email.

Automatic notifications improve order processing, as customers receive information without having to contact customer services. This is particularly important in e-commerce logistics: the better the post-purchase communication, the fewer enquiries about deliveries there are and the lighter the workload on the team.