What functions and tasks must the warehouse fulfil?

Every business owner in the industry e-commerce knows that his or her business will not function well without an efficient warehouse. This part of logistics is extremely important, especially for those who are constantly expanding their business with newer and newer products. And although the choice of the right warehouse is inextricably linked to the type of goods distributed, each warehouse should fulfil a number of basic functions.

A warehouse is first and foremost a place where goods are stored. It is the place where goods are protected and products and objects can be kept for a long time. However, it should be remembered that not all items can be stored in one place - some, such as food or plants, need the right conditions for this.

It is therefore important, when choosing a warehouse for e-commerce, to take into account all the requirements that are necessary for the proper storage of goods. Among the types of warehouse we distinguish:

• locked warehouse - a built-in hall in which various types of goods can be stored,
• open storage - fenced area for the storage of weather-resistant goods,
• semi-open warehouse - a partially sheltered area for storing goods that require a supply of fresh air,
• special magazine - a hall for the storage of goods that require special storage, e.g. foodstuffs.

Storage process

It is also worth remembering that the warehousing process is not limited to the storage of goods. In fact, as many as four important phases can be distinguished from it:

• Receipt of goods - means the impact of the goods on the warehouse, related to unloading, sorting and preparing the items for storage,
• Storage of goods - i.e. arranging it in an orderly and customised manner so that it can be stored for a long time,
• Goods picking - and so prepare him for the journey ahead,
• Release of goods - nothing more than handing it over to the person who will take care of it at the next stage of transportation.

Functions and tasks of the warehouse

Before the goods enter the warehouse, it is worth preparing the space for their arrival. This, of course, involves organising the entire space so that the storage process runs smoothly. It is also important to ensure that the right equipment is in place (e.g. storage racks) or that the necessary technical equipment is available to carry out the necessary operations in the warehouse.

Every warehouse, no matter what goods are stored in its space, should fulfil a number of tasks:

• Storage of goods

Storage is, of course, the main function of any warehouse. However, it is important to remember that simply storing goods in one place is not enough. The stored goods should be well protected so that they are not damaged while waiting for further shipment. It is also important to provide adequate protection, i.e. to adapt the storage conditions to the needs of the stored goods. It is also worth remembering to take stock from time to time in order to control the stock in the warehouse.

• Collection and maintenance of stocks

Typically, stock holding is used to accumulate and maintain the stock of an online shop. Every commercial enterprise must ensure that goods do not run out at the least expected moment - such incidents adversely affect the reputation of the shop. To this end, stocks are created that can be stored for long periods of time.

• Order picking

The warehouse is also the place where orders are completed for customers. It is therefore very important that the e-shop is synchronised with the warehouse, so that the stock accumulated in it can be controlled at all times. Packing and dispatching is an extremely important part of the entire sales process, so it is worthwhile to prepare the storage premises appropriately for this - if only by assigning a fixed storage location to the goods. This will significantly improve the processing of incoming orders.

• Reduction of transport costs

Running a warehouse also entails reduced transport costs. By storing stock, goods can be ordered by the e-commerce owner in large quantities. This makes it possible to take advantage of a one-off delivery to the warehouse, thereby influencing the minimisation of related expenses.

• Sales control

An online shop that has its own warehouse can use it to control sales. By gathering the products in one place, it is easy to see which goods are in demand and which are not. The retailer is thus able to draw conclusions as to what is more profitable to invest in.

Store with your head!

The storage process is a very important part of the operation of any company that needs space to store its goods. However, space alone is not everything. What counts above all is good provision and organisation of the area where the stock is stored. If you are afraid that you will not be able to cope with this challenge, it is essential to find out what is InPost Fullfilment . Fill in the short form and you may find outsourcing logistics services to be the perfect solution just for you!